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Introduction

This document describes the way the receipt content is generated on receiving the application or user document in IPAS. Office can refer this document and customize the receipt format according to their required format. It introduces pre-requisites in terms of system configuration parameters that are required to customize the text and format of the receipt print message. It also covers the steps to customize the file identification number formats for application like trademark and patent and user document. The functionality as well as basic data structure that is required for the modification of the receipt message is also covered in this document.

Pre-requisites

Configuration 

Following configuration parameters as highlighted in red are used to configure and customize the file identification formats.

Figure 1

Mark file identification format can be customized with ‘File Identification Format in Marks’ property and Patent file identification format can be customized with ‘File Identification Format in Patents’ property of IPAS Designer as shown in Figure 1 above.

IPAS will use default file identification format in case above property are not configured with any value. The default file identification format used by application for mark and patent application as follows:

{fileSeq}/{fileType}/{fileSeries,number,0000}/{fileNbr,number,000000}

Default file identification format contains File Sequence, File Type, File Series and File Number; each separated by ‘/’. The file series and file number are prefixed with zeros to create a 4 digit number file series and 6 digit file number. This is the application number which is printed on receipt and same is used by the applicant and office to refer to the application during their communication.

Above file identification format can be customized by IP office according to their business need by configuring the properties in IPAS Designer and importing back the updated configuration file using IPAS Manager.

We can customize the receipt format for file and user document by updating the below highlighted properties of IPAS Designer.

Figure 2

In Figure 2 above, the configuration parameters for the application and user document receipts have been highlighted.

  • Java format for the file receipts: This property is used by IPAS to format the receipt text for applications on reception of mark and patent application. IPAS will use this property to format the receipt text of application. In case this property is not configured, IPAS will use the default receipt format as follows:

{applicationTypeAndSubtype} number {fileIdFormatted} received on {receptionDate, date, dd/MM/yyyy HH:mm:ss} by {receivingUser} \n {markName} {markOwner} {markNiceClasses}

 

  • Java format for user doc receipts: This property is used by IPAS to format the receipt text for user document on reception of user document from applicant. IPAS will use this property to format the receipt text of user document. In case this property is not configured, IPAS will use the default receipt format as follows:

{userdocType} number {documentIdFormatted} {documentSeqIdFormatted} received on {receptionDate, date, dd/MM/yyyy HH:mm:ss} by {receivingUser} \n Affects file {firstAffectedFileIdFormatted} {firstAffectedFileDescription}

 

The format for the file identification and receipt can been modified to include required changes. Following are example of customizing the formats for file identification and receipt of application.

Customizing the file identification format to show file number with 5 digits:

{fileSeq}/{fileType}/{fileSeries,number,0000}/{fileNbr,number,00000}

Customizing the receipt text of the application to include html tags:

<html> <body> <p> {applicationTypeAndSubtype} number <b>{fileIdFormatted}</b> received on <font color="Red">{receptionDate, date, dd/MM/yyyy HH:mm:ss}</font> by <i>{receivingUser}</i>  {markName} {markOwner} {markNiceClasses} </p> </body> </html>

Daily Log

The concept of daily log in IPAS is to allow the IP Office to track how many incoming user documents (including applications) are received and outgoing office documents are sent on a given date for a particular office location of the IP Office (i.e. document origin) where the document is filed. For this, IPAS system maintains internally a unique sequential number for each document. The range of the first and last internal document numbers received or sent is tracked in the related daily log.

 

Before proceeding to receive an application, please ensure that you have a daily log in open state for the required date. Daily logs are managed with IPAS administrator interface.

FUNCTIONALITY

Basic Flow

To Receive a new application, please follow the below steps:

  • Login into IPAS web interface.
  • Click on the navigation links “Reception and notification” > “Input document reception”.
  • Select the values for “Document Origin” and “Reception Date”
  • Tick the “Non Interactive Reception” checkbox if the reception date is not the current system date. This is required while recording a reception with a past date in case of delayed reception
  • Click the navigation links “Proceed” > “Application”.
  • Select "Application Type and Subtype" as the type of application which you wish to receive.
  • Enter Receipt Nbr and Receipt Amount
  • Fields (Special Reception Date, Receipt Type, Receipt Date, Receipt Currency, External Office and External Office Filing Date) can be entered, if applicable
  • Click on the navigation links “Proceed” to verify the information entered and “Receive”.
  • Print the receipt for the applicant/agent.


The reception of application is completed at this point. Verify that the file identification and receipt message format changes are reflected in the generated receipt.

Expected Result

Once above process is completed successfully, the newly received application receipt should show the updated receipt text with application file identification and other applied formatting

 

The modified format of the receipt should look like below in case above formatting applied:

National Patents number DZ/P/2014/00002 received on 01/07/2014 08:00:01 by IPAS31

TroubleSHOOTING

Affected Data Structure

Additional database information is provided in this section to facilitate IPAS support activities in the IP Office only. It is NOT RECOMMENDED to make any changes directly in IPAS database tables.

 

When configuration parameters are modified for making the file identification format and the receipt text format changes, CF_CONFIG_PARAM database table gets affected:

  • Property ‘File Identification Format in Patents’ for patent application, table CF_CONFIG_PARAM is updated with CONFIG_CODE as ‘WebPatentCFileIdFormat’.
  • Property ‘File Identification Format in Marks’ for trademark application, table CF_CONFIG_PARAM is updated with CONFIG_CODE as ‘WebMarkCFileIdFormat’.
  • Property ‘Document Identification Format’ for user document, table CF_CONFIG_PARAM is updated with CONFIG_CODE as ‘WebCDocumentIdFormat’.
  • Property ‘Java format for file receipts’ for application receipt format, table CF_CONFIG_PARAM is updated with CONFIG_CODE as ‘ReceiptFileFormat’.
  • Property ‘Java format for user doc receipts’ for user document receipt file format, table CF_CONFIG_PARAM is updated with CONFIG_CODE as ‘ReceiptUserdocFormat’.

Tips

Issue

Solution

While receiving the application, the system may show the error as “No daily log book exists for that date”.

This means for the selected document origin and reception date no daily log is found or the daily log exists but it is not open. Please make sure daily log is created for the recepion date and in open state.

 

 

 

 

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