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Outline of main policies and plans aimed at development of paten= t information activities and expected time frames for their realization
The main document determining the directions for the develo= pment of patent information activities in 2017 was the Plan of activities o= f the State Enterprise "Ukrainian Intellectual Property Institute" (Ukrpate= nt) which contained strategic directions "Patent information support in = the intellectual property sphere and provision of wide public with access t= o the information related to intellectual property rights acquisition" = and "Implementation of the modern information techn= ology", which in particular envisage:
- comprehensive development of the main directions of infor= mation support in the intellectual property sphere;
- implementation of the new version of the International Pa= tent Classification in translation into Ukrainian, creating an information = and reference system freely accessible to the public via the web-site of Uk= rpatent;
- improvement of information support of the procedure of ex= amination for industrial property rights (IPRs) applications with regard to= forming the electronic information resources of Ukrpatent for examination = purposes, providing access to the foreign commercial databases which contai= n PCT Minimum Documentation;
- unification of the patent documentation international exc= hange procedure carried out with the purpose of acquisition of patent colle= ctions of the state system of intellectual property legal protection, with = due account of the trends of transition of the intellectual property office= s in many countries to the presentation of patent information over the Inte= rnet only;
- implementation of series of actions aimed at ensuring the= continued free-of-charge acquisition of patent information resources of Uk= raine with the national patent documentation on electronic carriers;
- participation in the activities on unification and harmon= ization of the patent documentation of Ukraine with due account of the worl= d experience and in accordance with the international standards of the Worl= d Intellectual Property Organization (WIPO) and the current legislation of = Ukraine.
- development of the technological automated systems (AS) for record kee= ping on pending applications and titles of protection for inventions and ut= ility models;
- automation of the document workflow and provision of a comprehensive e= lectronic information processing;
- development and implementation of freely accessible information resour= ces for a wide range of public;
- development of IT infrastructure.
New projects launched or resumed this year in the context of the= policies and plans mentioned above, short description: aims, partners, tas= ks
In 2017 works continued aimed at creating a system of electronic interac= tion of the examination body with the respective parties in the processes o= f acquisition and keeping in force of intellectual property rights (further= =E2=80=93 SEI EBS).
The purposes of SEI EBS creation are:
- decreasing the costs and amount of time necessary for interaction betw= een the examination body and respective parties;
- improving the quality of preparation of respective documents;
- simplifying the procedures connected with system administration and ma= intenance;
- simplifying and acceleration of the processes of intellectual property= rights acquisition;
SEI EBS provides for the automation of the whole range of works with ele= ctronic documents being exchanged by the parties to the relationships arisi= ng in connection with the procedures of acquisition and keeping in force of= intellectual property rights. This range of works encompasses: entering th= e electronic documents into the system, their registration, allocation and = distribution, editing, random access storage, search and browsing, reproduc= tion, execution control, access control etc.
As of the end of 2017, the works on creating the mentioned system were f= ully completed. The system is installed on hardware and put into pilot test= ing
The main types of patent information activities in the fiel= d of inventions (utility models) include information support of examination= of applications for inventions (utility models), including creation of sea= rch databases for internal use in the examination body, publication of info= rmation about applications and granted patents in the official bulletin, op= eration support of the existing interactive databases and information and r= eference systems and creation of new ones for information servicing of a wi= de range of users via the Internet. Information on inventions (utility mode= ls) is also published on optical carriers.
Applications for inventions (utility models) are processed = by means of the Inventions AS which has full functionality of text processi= ng and record keeping at all stages, from application filing to completing = examination and maintenance of the State Register of Patents of Ukraine for= Inventions and the State Register of Patents of Ukraine for Utility Models= .
An automated workplace of the Editorial Department is used = to form the information arrays which are included to the Official Bulletin = "Industrial Property".
The practical application of information and communication technologies = ensured the improvement of patent information activities efficiency, in par= ticular, in the following areas:
- carrying out scientific and technical examination of applications;
- technical administration of the State Register of Patents for Inventio= ns and Utility Models;
- carrying out patent information searches;
- providing a range of patent information services to the wide public.= p>
In 2017, to support the record management process and improve the condit= ions of labor organization on the examination body specialists=E2=80=99 wor= kplaces, measures were taken to update the computer and telecommunication e= quipment and software; as well as steps were taken to upgrade security hard= ware and software. Outdated equipment was taken out of service.
Also, licenses for Microsoft SQL Server Standard Core 2016 = 2 License CoreLic software for two servers were purchased in 2017. RHINO se= rver for storing Internet databases equipped with Microsoft SQL Server Stan= dard 2016 DBMS was put into operation in place of Inbase server with Micros= oft SQL Server Standard 2005 DBMA. This increased the functionality and sec= urity of Internet databases.
Inventions
Applications filed:
in 2016 =E2=80=93 4,094, in 2017 =E2=80=93 4,047, i.e. 1,1 = % decrease with respect to the previous year.
Patents granted: =
in 2016 =E2=80=93 2,813, in 2017 =E2=80=93 2,590, i.e. 7,9 = % decrease with respect to the previous year.
From January 1, 2017 to December 31, 2017 within the framew= ork of experimental tests of the electronic filing system for IPRs, 337 app= lications for inventions were received (38,68 % more than in the previous y= ear).
In 2017, in comparison with the previous year, the followin= g areas experienced rapid changes: "Computer technology" (increase in the n= umber of applications by 35,6 %); "Mechanical elements" (32,1 %); "Other sp= ecial machines" (29,7 %); "Handling" (20,1 %); "Biotechnology" (19,2 %); "M= aterials, metallurgy" (13 %).
Utility models
Applications filed:
in 2016 =E2=80=93 9,558, in 2017 =E2=80=93 9,108, i.e. 4.7 = % decrease with respect to the previous year.
Patents granted:
in 2016 =E2=80=93 9,044, in 2017 =E2=80=93 9,442, i.e. 4.4 = % increase with respect to the previous year.
From January 1, 2017 to December 31, 2017 within the framew= ork of experimental tests of electronic filing system for IPRs, 337 applica= tions for utility models were received (56.02 % increase with respect = to the 2016 year).
In 2017, in comparison with the previous year, the followin= g areas experienced rapid changes: "Basic communication processes" (increas= e in the number of applications by 28,6 %); "Computer technology" (28,6 %);= "Telecommunications" (22,4 %); "Handling" (19,5 %); "Materials, metallurgy= " (19,2 %); "Transport" (16,1 %); "Food chemistry" (12,2 %); "Civil enginee= ring" (9,4 %).
Annual Reports, statistical information of the Office:
http://www.uipv.org/en/about.html
News of the Office on the issues related to patents:
http://www.me.gov.ua/ (= Intellectual Property section)
Information on the patent legislation:
http://www.me.gov.ua/ (Intellectual Property section)
http://uipv.org/en/legistation.html
In 2017, an integrated patent information resource under the Open Data p= roject for searching in the data sets of the State Registers of IPRs and th= e State Register of Intellectual Property Representatives (Patent Attorneys= ) was implemented. This resource is accessible at http://opendata.uipv.o= rg.
Information for the users on the procedures and sources of = data on inventions and utility models, in particular information on the leg= islation in the sphere of inventions and utility models, services and activ= ities of the Office related to information in this sphere, statistics, etc.= is published on the web-sites of the Ministry of Economic Development and = Trade of Ukraine (http://www.me.gov.ua/) and Ukrpatent (http://uipv.org/en/index.html).
Data on information services, including the paid ones, prov= ided by Ukrpatent, in particular by its Department of Patent Information Se= rvices, Consultations and Innovation Activity Promotion, is published on th= e web-sites of Ukrpatent and the mentioned Department (http://iii.ua).
Information for applicants on filing applications for inven= tions and utility models is available on the web-sites of the Ministry of E= conomic Development and Trade of Ukraine (http://www.me.gov.= ua/) and Ukrpatent (http://uipv.org/en/index.html)= .
Information for applicants on filing applications for inven= tions and utility models on paper carriers is available on the web-site of = Ukrpatent (http://uipv.org/).
Information and tools for filing electronic applications ar= e posted in a separate section of the "Electronic Filing" web-site (http://base.ukrpatent.org/efiling/). This web-site also contains = reference materials and manuals on the use of the system, guidelines for dr= awing up applications and filing both primary and secondary application mat= erials.
A software product "Applicant Off-line Module" was developed and put int= o operation in Ukrpatent for drafting application materials on paper. It ca= n be downloaded from Ukrpatent=E2=80=99s web-site (http://bas= e.uipv.org/off-line/).
Access to on-line publications containing information on in= ventions and utility models is provided through the web-sites of the Minist= ry of Economic Development and Trade of Ukraine (http://www.me= .gov.ua/) and Ukrpatent (http://uipv.org/en/bases.html).
Availability o= f the application dossier in electronic form= strong>
All application materials (both primary and secondary) for = inventions and utility models, irrespective of the way they are filed to Uk= rpatent (through the electronic filing system, on paper carriers, by email,= fax or other telecommunication networks), automatically and after scanning= the paper carriers are entered and stored in the electronic archive of doc= uments. In order to use the application materials during the processing of = applications, the integration of technological automated systems with the e= lectronic document archive has been implemented.
Classification= 1, preclassification2= (if applicable), reclassification3 activities; classification system= s used (e.g., International Patent Classification (IPC)); matters concernin= g indexing of patent information
The full text of IPC-2017.01 translated into Ukrainian was = used for classifying patent documents of Ukraine in 2017.
Within the Inventions AS the software system for checking c= lassification symbols is operative. It includes classification guides and s= pecialized software for checking the allotted classification symbols and re= classifying.
In 2017 the whole retrospective file of national patent doc= uments was reclassified according to the full text of IPC-2017.01.
A Ukrainian-language version of the Guide to the IPC 2017 w= as formed and put in the IRS for IPC-2017.01.
In 2017, measures were taken to provide a bridge through a hyperlink to = the text of IPC-2017.01 in Ukrainian in the WIPO=E2=80=99s Internet-based I= PC management system, the public was informed accordingly through Ukrpatent= =E2=80=99s web-site.
During the second part of 2017 a set of works was undertaken necessary t= o ensure the implementation of IPC-2018.01 translated into Ukrainian in the= state system of intellectual legal protection as of January 1, 2018; in pa= rticular, a respective IRS was created.
Abstracting, reviewing, and translation of the information conta= ined in patent documents
Abstracts and bibliographic data are formed routinely in Uk= rainian language for publication in the National CD-ROM "Inventions in Ukra= ine" and on the Internet in the specialized database "Inventions (Utility M= odels) in Ukraine".
Information of the Office concerning inventions (utility mo= dels) is provided in the following publications (official editions, patent = information products on optical carriers, free electronic databases (DB) an= d information and reference systems (IRS)):
- the Official Bulletin "Industrial Property" =E2=80=93 a p= rinted periodical edition;
- electronic edition of the Official Bulletin "Industrial P= roperty" (on CD-ROM with integrated search system) =E2=80=93 the analogue o= f the printed edition;
- the National CD-ROM "Inventions in Ukraine"=E2=80=93 elec= tronic edition of specifications to patents of Ukraine for inventions (util= ity models);
- DB "Electronic Version of the Cumul= ative Official Bulletin "Industrial Property"
- Specialized DB "Inventions (Utility= Models) in Ukraine";
- Collective Access DB "Information a= bout Invention Applications Accepted for Examination";
- IRS "Invention and Utility Model Applications Pr= osecution State";
- IRS "International Patent Classification. Full Text. (201= 7.01)" (http://base.ukr= patent.org/mpk2009/index.html?level=3Dc&version=3D2) =E2=80=93 thro= ugh this link the current and all previous versions of the IPC are availabl= e).
Information concerning inventions and utility models is pub= lished in Book 1 of the Official Bulletin "Industrial Property" in the= following sections: "Information on Invention Applications Accepted for Ex= amination", "Information on the Grant of Patents of Ukraine for Inventions"= , "Information on the Grant of Patents of Ukraine for Utility Models", in t= he Indexes to each section and in the Notices section.
Publications of the Official Bulletin "Industrial Property"= contain:
- for section "Information on Invention Applications Accept= ed for Examination" =E2=80=93 bibliographic data;
- for sections "Information on the Grant of Patents of Ukra= ine for Inventions", "Information on the Grant of Patents of Ukraine for Ut= ility Models" =E2=80=93 bibliographic data and claims.
The Official Bulletin "Industrial Property" was issued twic= e a month =E2=80=93 24 issues of the bulletin were issued during 2017. The = Annual Index to the Official Bulletin for the previous, 2016, year was also= published.
Ukrainian patent (utility model) specifications on electron= ic carrier =E2=80=93 the National CD-ROM "Invention in Ukraine" =E2=80=93 w= ere issued with the same frequency.
Publications in electronic information resources contain:= p>
- DB "Electronic Version of the Cumulative Official Bulleti= n "Industrial Property" =E2=80=93 information concerning inventions and uti= lity models in the same scope as in printed edition. Moreover, information = concerning legal status of patents (as an extra operational element) is pro= vided in the sections "Information on the Grant of Patents of Ukraine for I= nventions", "Information on the Grant of Patents of Ukraine for Utility Mod= els";
- Specialized DB "Inventions (Utility Models) in Ukraine" c= ontains the following data for each patent: bibliographic data, claims, abs= tracts patent specification and legal status information.
In the Notices section of the Official Bulletin "Industrial= Property" (printed and electronic edition) with the periodicity of its rel= ease, announcements in respect of registered patents for inventions (utilit= y models) (to the extent provided by the respective applicable Law of Ukrai= ne) are published which include the information:
- on renewal of patents of Ukraine for inventions, the obje= ct of which is a drug, animals protection agent, plant protection agent, th= e use of which requires approval of a competent authority; changes in the i= nformation entered into the State Register of Patents of Ukraine for Invent= ions, information on the issue of patent duplicates, information on correct= ion of obvious errors in specifications to patents of Ukraine for invention= s, modifications due to the correction of errors and other information rela= ting to registration of patents of Ukraine for inventions;
- changes in the information entered into the State Registe= r of Patents of Ukraine for Utility Models, information on the issue of pat= ent duplicates, information about correction of obvious errors in the speci= fications to patents of Ukraine for utility models, modifications due to th= e correction of errors and other information relating to the registration o= f patents of Ukraine for utility models.
The said information is available at http://ww= w.me.gov.ua/ =D1=82=D0=B0 http://uipv.org/en/index.html.
Ukrpatent=E2=80=99s search collection (Patent Information B= ase =E2=80=93 PIB) is an electronic information resource composed in accord= ance with the approved PIB content and intended for carrying out patent inf= ormation searches for determining the state of the art in the course of sub= stantive examination of patent applications which has been in operation sin= ce July 1, 1997.
The PIB contains the national and foreign patent collection= s, primarily of international and regional intellectual property organizati= ons (WIPO, the EPO and the EAPO), patent documents issued by the leading Of= fices falling within the PCT Minimum Documentation. The documentation avail= able in the electronic search collection has sufficiently deep retrospectiv= e and is constantly updated by current acquisitions of foreign patent docum= entation.
The search collection of the national patent documentation = used in the local mode includes Inventions AS database (bibliographic data)= and the Central Electronic Document Archive (CEDA).
Updating of the PIB was implemented by current acquisitions= of patent documentation, in particular:
- updating of the Inventions AS database and the CEDA was i= mplemented routinely by scanning incoming documents, converting them into e= lectronic format and loading to the appropriate databases available on the = web-site of Ukrpatent;
- electronic documents filed through the electronic applica= tion filing system were loaded to the databases in automatic mode;
- foreign patent documents received by Ukrpatent in the fra= mework of international exchange (on optical carriers or through correspond= ing FTP-servers), were loaded into the electronic database of the Search Po= rtal.
Over the course of 2017, the Examination Reference and Info= rmation Collection was stocked with encyclopedias, reference books, legal a= nd instructional and methodological literature, periodicals (including on e= lectronic carriers). The formation of electronic reference and search tool = and a full-text non-patent literature DB of the Search Portal was provided.=
The following resources were also used in 2017 as a search = collection of non-patent literature, in addition to foreign commercial data= bases (the list is provided below):
- collections (including electronic) of 78 largest na= tional and specialized libraries of Ukraine;
- collections of foreign countries' libraries (in the elect= ronic delivery of documents);
- free national and foreign Internet resources, in particul= ar, electronic digital libraries.
Besides, to provide effective and high-quality search in th= e course of patent applications examination, 9 foreign commercial informati= on resources were used in 2017 as a search collection which, under respecti= ve agreements, provided access to the PCT Minimum Documentation (patent doc= umentation and non-patent literature). These include the following database= s: the EPO EPOQUE Net system; STN Files, Features and Services; REAXYS data= base; Derwent World Patent Index database; ScienceDirect ArticleChoice=E2= =84=A2; web-portal of the WIPO ARDI Program; products of the American Chemi= cal Society (ACS); IEEE Xplore digital library; electronic product= s of Wiley Online Library.
Also, with due account of the examination needs, a subscrip= tion to a new commercial information resource was executed at the end of 20= 17 =E2=80=93 Reaxys Medicinal Chemistry database, which is the world=E2=80= =99s largest database of biologically active substances, qualitative and qu= antitative information on compound bioactivity; it enables to provide exami= ners with wider access to the PCT Minimum Documentation in the fields of ch= emistry, pharmaceutical industry, medicine and biotechnology.
The EPO EPOQUE Net system remained the main search tool amo= ng foreign commercial Internet resources as it provided access of examiners= to the patent documentation of the PCT Minimum Documentation to the full e= xtent.
The agreement on the granting of access for Ukrpatent=E2=80= =99s examiners to EPOQUE Net, concluded with the EPO in 2017, is in force u= ntil December 31, 2020.
In 2017, as in the previous years, the activities on provid= ing access for Ukrpatent examiners to the mentioned foreign commercial info= rmation resources which contain the PCT Minimum Documentation and the use o= f which is a prerequisite of quality patent search were given particular em= phasis in the context of Ukrpatent=E2=80=99s functioning as ISA/IPEA. The s= ignificance and relevance of this task will remain in place, as in October = 2017 an Agreement was signed between the Ministry of Economic Development a= nd Trade of Ukraine and the International Bureau of the World Intellectual = Property Organization in relation to the functioning of the State Enterpris= e =E2=80=9CUkrainian Intellectual Property Institute=E2=80=9D as an Interna= tional Searching Authority and International Preliminary Examining Authorit= y under the Patent Cooperation Treaty, entering into force on January 1, 20= 18, and remaining in force until December 31, 2027.
For information support of the wide range of public, free a= ccess to the information concerning patents is provided through the web-sit= e of Ukrpatent =E2=80=93 see the list of DBs and IRSs above.
Information on registered patents for inventions and utilit= y models is available in the form of open data at http://opendata.uipv.o= rg.
Annual reports of the Office (in Ukrainian and English), qu= arterly review "Industrial Property in Figures. Performance Indicators of t= he Ministry of Economic Development and Trade of Ukraine and the State Ente= rprise =E2=80=98Ukrainian Intellectual Property Institute=E2=80=99" (furthe= r =E2=80=93 "Industrial Property in Figures") are also accessible for free = on the web-site of Ukrpatent.
External users could also purchase the Official Bulletin "I= ndustrial Property" on CD-ROM equipped with a search system and the Nationa= l CD-ROM "Inventions in Ukraine".
The Official Bulletin "Industrial Property" on CD-ROM and t= he National CD-ROM "Inventions in Ukraine" were distributed for free in the= framework of updating patent collections of certain organizations of Ukrai= ne by national patent documentation according to the Registries of free-of-= charge distribution approved by the Ministry of Economic Development and Tr= ade of Ukraine.
See also Part 1 of Section 5 concerning the PPDC.
In 2017, a system of electronic exchange between the partie= s to the relationship arising in connection with the procedures of acquisit= ion and keeping in force of intellectual property rights (the web-site of U= krpatent - http://uipv.org/en/index.html ).
Legal status = information (kind of information, coverage, medium, etc.)= a>
Information concerning the legal status of the registered p= atents of Ukraine for inventions (utility models) to the extent prescribed = by the applicable law of Ukraine is published in the Official Bulletin "Ind= ustrial Property" in the Notices section both on paper and in electronic fo= rm (the CD-ROM "Official Bulletin =E2=80=98Industrial Property=E2=80=99" an= d the DB "Electronic Version of the Cumulative Official Bulletin =E2=80=99I= ndustrial Property=E2=80=99").
In addition, such information is provided in the IRS "Infor= mation on Patents of Ukraine for Inventions (Utility Models) Deemed to be I= nvalid or Expired" and (as an extra operational component) in the relevant = sections of the DB "Electronic Version of the Cumulative Official Bulletin = =E2=80=99Industrial Property=E2=80=99" and in the specialized DB "Invention= s (Utility Models) in Ukraine".
Record management for applications for inventions and maint= enance of the state registers of patents of Ukraine for inventions and util= ity models are supported by the Inventions AS.
The Inventions AS software is designed on the Client-Server= technology. The Inventions AS implements the functions for record manageme= nt of patent applications for inventions, ensures storage of all documents = and bibliographic data and provides a wide variety of search options.
The Inventions AS is integrated with other automated system= s, in particular, with the CEDA, the general Electronic Document Management= System (EDMS), etc.
In 2017 measures were taken to further build up the functio= nal capacities of the Inventions AS. Thus, to ensure the interaction of the= Inventions AS with the general EDMS, a set of new functions were implement= ed. In the environment of technological automated systems new program modul= es were developed and existing ones were updated to provide for application= of electronic digital signature on electronic documents, their storage and= sending to applicants.
Hardware used= to supporting business processes of the Office
The general network infrastructure consists of the security= system on the Check Point 5600NGTP device, which contains the VPN and Fire= wall modules for secure Internet connection and the internal router (design= ed on the Unix server) to support the internal network, as well as Barracud= a Spam & Virus FireWall for mail server protection. The availability of= two firewalls enhances the overall security.
The Cisco and Hewlett Packard (HP) equipment is used as net= work switches.
The internal network is divided into fifteen virtual networ= ks (Vlan).
The network uses the following hardware:
- HP (DL380Gen8, DL380G7, DL380G5, DL360 Gen8, DL360 G5, DL= 320 Gen8) servers;
- HP (3Par StoreServ 7200, MSA2040, P2000, MSA2324fc, MSA10= 00), Infortrend (EonStor S12F-R1420, EonStor S16F-R1430) information storag= es;
- equipment for the SAN network (HP SN3000B, HP SAN Switch = 8/24, Qlogic SANbox 5600);
- equipment for the HP LAN(ProCurve Switch 2910al-24G, ProC= urve Switch 2510-48, 2530-48 Switch).
Operating systems and software:
- Windows Server 2016, Windows Server 2012R2, Windows Serve= r 2012, Windows Server 2008R2, Windows Server 2008, CentOS 7 operating syst= ems are applied on servers;
- servers virtualization is built on Microsoft Hyper-V Serv= er 2012R2 on VMware ESXi;
- MS SQL 2016, MS SQL 2014, MS SQL 2008R2, MS SQL 2005 are = used as database management systems.
Domain structure of the Active Directory (AD) is designed t= o allow for centralized management of all the information resources, includ= ing users, computers, files, peripherals, access to the services, network r= esources, web-sites, databases, etc.
Multiple domain controllers are used to organize the fault-= tolerant domain structure.
The WSUS server provides updating of the servers and client= computers operating systems.
The anti-virus server "Eset Endpoint Antivirus" provides ce= ntralized control of all anti-virus programs on the user computers, anti-vi= rus databases updates, report generation on database updates and existing t= hreats.
The Microsoft software product =E2=80=93 System Center Data= Protection Manager (DPM) =E2=80=93which provides continuous data protectio= n for reliable recovery of Windows servers is used for data backup. The pla= n of upgrading all servers and services after a failure was adjusted.
Internal data= bases: coverage, updates, interlinks with external sources<= /a>
To ensure business processes, the following databases are u= sed in Ukrpatent:
- CEDA database which provides storage of documents and the= ir attributes in electronic form;
- the Inventions AS technological database which ensures pe= rforming the procedures of the examination record-keeping and maintenance o= f the State Register of Patents for Inventions and Utility Models. The data= base contains the whole range of information on applications and patents fo= r inventions (utility models) from the moment of founding the Patent Office= of Ukraine (1993). The data are updated on an ongoing basis in line with t= he process of filing new applications, carrying out record-keeping on the p= rocedures of application examination and keeping patents in force;
- special database for ensuring the functions of electronic= filing of applications for inventions and utility models;
- the Search Portal database which provides possibility for= experts to carry out searches in multiple collections of patent and non-pa= tent literature.
Some of these databases have external connections with remote informatio= n sources. For example, the technological database has an indirect connecti= on with the International Bureau of WIPO via PCT-EDI system.
The electronic search collection is located on the internal= information resource called the Search Portal. This resource was created t= o enable access and search patent documentation and non-patent information = sources in the process of patent application examination. The data at the P= ortal are updated regularly once patent information updates are made availa= ble by foreign patent offices on optical carriers or ftp-servers.
In 2017, in the framework of international exchange of pate= nt documentation, Ukrpatent continued to receive optical discs with patent = documents from foreign patent offices. Loading of data from 308 optical car= riers to the active information storage and its accessibility for search th= rough the Search Portal was provided.
The functions of the administrative management are implemen= ted in the environment of the Inventions AS by separate software subsystems= and software modules.
Thus, to maintain the registers and legal status of titles of protection= for inventions and utility models, a multifunction subsystem is operative = within the Inventions AS. The information from this system is forwarded to = relevant databases for publication and for drawing statistic reports.
The Indicators statistical subsystem is characterized by the capability = to form multiple reports and implementation of a mechanism of calculation o= f indicators by objects giving multiple details, namely:
- indicators for filing of applications by "IPC" and "applicants" requis= ites;
- indicators for registration of titles of protection by "IPC" and "appl= icants" requisites.
The subsystem provides for the possibility to extend the list of indicat= ors. The function of automated analysis of calculated data and prediction i= s implemented. The possibility is foreseen to enter into the base of the In= dicators subsystem of the data on main economic indicators of the country= =E2=80=99s development and other external factors directly influencing the = state of inventive activity of applicants.
In order to satisfy public needs for patent information in = Ukraine which is necessary for study and analysis in the process of creatio= n, legal protection and use of IPR's, the Public Patent Documentation Colle= ction (PPDC) functions within the structure of the Department of Patent Inf= ormation Services, Consultations and Innovation Activity Promotion. The PPD= C is the most comprehensive patent library in Ukraine available to the publ= ic (intellectual property office library).
International exchange with foreign patent offices has long= been the main source of foreign patent documentation. Such international c= ooperation allowed accumulating in the state system of intellectual propert= y rights protection a considerable amount of current and retrospective fore= ign patent documentation, in particular official bulletins of 65 countries,= primarily on optical carriers. The PPDC also contains methodological, refe= rence and informational and periodical materials.
Current updating of the PPDC by national and foreign patent= documentation on optical discs continued during 2017. In 2017 the PPDC was= updated by nearly 400 optical disc with current patent documentation. As o= f December 31, 2017, the PPDC collection of official bulletins constitutes = over 21,1 thousand items and collection of optical discs constitutes nearly= 33,5 thousand items.
Free access to the PPDC materials for users to work in the reading room = was provided. The work of the customers with the collections of patent docu= mentation available in the PPDC on optical carriers in foreign languages wa= s carried out jointly with the consultants of the Department of Patent Info= rmation Services, Consultations and Innovation Activity Promotion of Ukrpat= ent.
In 2017 the PPDC was attended by 254 users, 10% of which were legal enti= ties and 90% =E2=80=93 individuals.
Information concerning the contents of the PPDC and its quarterly updati= ng was published in the Patent Information Files section on the web-sites o= f Ukrpatent (http://uipv.org/en/index.html) and its Department = of Patent Information Services, Consultations and Innovation Activity Promo= tion (h= ttp://iii.ua).
Throughout 2017 proper storage conditions for the PPDC docu= ments were ensured which correspond to respective requirements and guarante= e the documents=E2=80=99 safety.
The PPDC is located on the premises of the Department of Pa= tent Information Services, Consultations and Innovation Activity Promotion = of Ukrpatent in the three specially adapted and equipped areas (two deposit= aries with the total area of 81 sq. m. and a reading room of 40 sq. m.). Th= e PPDC is equipped with 10 up-to-date computers with appropriate licensed s= oftware, as well as scanners, printers and xerographic copying machines.
To enable users to make online access to the electronic pa= tent information resources, such as the Digital Patent Library, the Interne= t access based on Wi-Fi technology was provided in addition to the traditio= nal Internet access for users=E2=80=99 convenience.
Consultations were provided free-of-charge concerning optim= al ways to carry out information search, qualified drawing up of retrieval = schedule, search on CD-ROMs and in the free databases of patent documentati= on via the Internet and consultations on the most common issues: concerning= the detection of the subject matter of invention or utility model in the m= aterials presented by the applicant, acquisition of IPRs, detection and dis= continuation of unlawful use of IPRs.
A total of 227 consultations were provided concerning verif= ication of correctness of drawing up of application materials, includ= ing 46 for patents for invention/utility models.
Separate services were provided on carrying out patent rese= arch for detection of infringement of rights of owners of titles of protect= ion in force and rights of applicants for inventions (utility models) and d= rawing up a patent pattern (3 researches in 2017).
Consultations on the most common issues were provided on a = day-to-day basis:
- concerning the procedure for obtaining legal protection f= or an invention/utility model (up to 30 such consultations per day);
- concerning the detection of the subject-matter of inventi= on or utility model in the materials presented by the applicant (in total f= or the year =E2=80=93 over 60 consultations);
Fulfilling users=E2=80=99 requests, the employees of the De= partment of Patent Information Services, Consultations and Innovation Activ= ity Promotion of Ukrpatent provided appropriate paid services, including ca= rrying out different types of search of patent information and documentatio= n.
In particular, the following information searches were carried out durin= g the 2017: 1281 title (firm) searches were made by all IPRs on the request= s of arbitration managers and liquidators of bankrupt enterprises, the Mini= stry of Justice of Ukraine, including 191 paid search; 17 title (firm) sear= ches by all IPRs ordered under the contracts; 53 information searches regar= ding inventions and 595 searches regarding utility models to conduct a prel= iminary evaluation of compliance of the declared object with conditions of = legal protection; 58 searches within the specialized database "Inventions (= Utility Models) in Ukraine" in sections A and C; 11 thematic (information) = searches regarding inventions (utility models). In addition, upon the reque= st of users 24 practical recommendations were given on drawing up applicati= on materials for inventions (utility models).
In April 2017 a WIPO depository library was open on the basis of the Dep= artment of Patent Information Services, Consultations and Innovation Activi= ty Promotion of Ukrpatent.
Information on inventions (utility models) is published in Annual Report= s (available on Ukrpatent=E2=80=99s web-site) and Annual Technical Reports = on patent information activities of the Office which Ukrpatent prepares for= WIPO. Statistics on inventions (utility models) is also published in quart= erly issues of the review "Industrial Property in Figures" accessible for f= ree on the Ukrpatent web-site.
Methodological recommendations on certain matters relating to inventions= (utility models) applications examination are available on the Ukrpatent w= eb-site.
Periodicals, e.g. scientific and practical magazine "Intellectual Proper= ty in Ukraine", which is distributed as paper and electronic edition over t= he territory of Ukraine by subscription, publish articles (including by the= specialists of the state system of intellectual property legal protection)= on various matters and in particular relating to legal protection of inven= tions (utility models). The printed edition of the magazine is accessible f= ree of charge at the PPDC of the Department of Patent Information Services,= Consultations and Innovation Activity Promotion of Ukrpatent.
Cooperation w= ith universities, research centers, technology and innovation support cente= rs, etc.
Over the reporting year with the purpose of updating patent collections = of certain organizations of Ukraine (bodies of national system of scientifi= c and technical information, in particular state and national libraries as = well as universities, departments of which are entrusted with the appropria= te information functions, including universities` business innovation cente= rs) the Official Bulletin "Industrial Property" on CD-ROM and the National = CD-ROM "Inventions in Ukraine" which contains specifications to the patents= of Ukraine for inventions and utility models was sent free of charge to th= e specified and some other organizations of Ukraine according to the free o= f charge distribution Registries approved by the Ministry of Economic Devel= opment and Trade of Ukraine.
Education and= training: training courses, e-learning modules (URLs), seminars, exhibitio= ns, etc.
Significant attention was paid to the skills upgrading of experts of the= state system of intellectual property legal protection.
During the past year, as a part of experience sharing, training and skil= ls upgrading, officials of the state IP rights protection system participat= ed in numerous events arranged by international organizations, governments = and foreign IP offices, studied at the higher educational institution =E2= =80=93 the Intellectual Property Institute of the National University "Odes= sa Law Academy" in Kyiv; examiners also improved knowledge of English.
On November 7, 2017, within the framework of Ukraine=E2=80=99s cooperati= on with WIPO, a WIPO Regional seminar on the Patent Cooperation Treaty (PCT= ) jointly organized by WIPO and the Ministry of Economic Development and Tr= ade of Ukraine took place in Ukrpatent. A WIPO Regional seminar on the same= topic was also held in Lviv on November 9, 2017. The key speaker at these = events was Ms Anjali Aeri, Program Officer, PCT International Cooperation D= ivision, WIPO. The reports were also presented by the specialists of Ukrpat= ent.
Also in 2017, on the premises of the Kyiv University of Law of the Natio= nal Academy of Sciences of Ukraine (KUL of NASU) WIPO seminar "Intellectual= Property Policies in Universities and Research Institutions" was organized= by WIPO jointly with the Ministry of Economic Development and Trade of Ukr= aine and KUL of NASU.
Local events in IP sphere in 2017 were held with active participation of= Ukrpatent=E2=80=99s specialists. In May, in the National Academy of Agrari= an Sciences of Ukraine (NAAS) a masterclass "Practical Aspects of IPR Prote= ction, Particular of Creation and Protection of License Agreements" was hel= d.
In June Ukrpatent=E2=80=99s experts took part in the work of the IV Inte= rnational Intellectual Property Forum IPF 2017 of the Yurydychna Praktyka P= ublishing House.
At the end of June Ukrpatent hosted a training on the matters of using c= hemistry, pharmacology and medicine databases organized by Elsevier S&T= for the users of Reaxys retrieval system, which has been widely used by ex= aminers for the search purposes for 10 years.
Specialists of Ukrpatent also gave lectures (in particular on the topics= related to inventions) at the Summer School "Intellectual Property: Basic = Course", which was organized by the Ministry of Economic Development and Tr= ade of Ukraine, Ukrpatent, Taras Shevchenko National University of Kiev (De= partment of Intellectual Property), Scientific and Research Institute of In= tellectual Property of the National Academy of Law Sciences of Ukraine and = held in Kyiv on July 17-23, 2017.
In July on the premises of the Ukrainian examination body a working meet= ing of the representatives of Ministry of Health of Ukraine and the Intelle= ctual Property Research Institute of the National Academy of Law Sciences o= f Ukraine with Ukrpatents=E2=80=99 specialists was held. The topic of the m= eeting was the improvement of the processes of examination of applications = in medical and pharmaceutical fields.
In October 2017 a meeting of the examiners of the Department of Examinat= ion of Applications for Inventions, Utility Models and Integrated Circuit T= opographies of Ukrpatent with a Clarivate Analytics representative was held= . Within the framework of the meeting a proprietary patent research applica= tion Derwent Innovation, Derwent Data Analyzer, Cortellis Competitive Intel= ligence and other products in the sphere of pharmaceutics and biotechnology= were discussed. The final stage of the event was marked by reaching an agr= eement on providing the Ukrpatent=E2=80=99s examiners with a test access to= the mentioned search platforms and on the organization of presentations of= search and analytical platforms GenSeq (for searches by biological sequenc= es) and Derwent Innovation (for searches by chemical structures).
In November Ukrpatent hosted a training seminar on the use of STNext inf= ormation and search system for the examiners, in which representatives of C= hemical Abstracts Service (CAS) took part.
Information concerning intellectual property representatives (patent att= orneys) providing services in the intellectual property rights protection s= phere can be found in the State Register of Intellectual Property Represent= atives (Patent Attorneys) available in the "Intellectual Property" page (he= ading "State Registers and Official Bulletins", subheading "Data of State R= egisters") of the "Activity" section of the web-site of the Ministry of Eco= nomic Development and Trade of Ukraine (http://www.me.gov.ua/).
Detailed information on other activities of the state system of intellec= tual property legal protection in 2017 is published on the Ukrpatent web-si= te, in particular, in the quarterly issues of the review "Industrial Proper= ty in Figures".
In 2017 the Department of Patent Information Services, Consultations and= Innovation Activity Promotion of Ukrpatent ensured the functioning of the = Industrial Property Internet Exchange (http://exchange.iii.ua/en) a= imed at promoting domestic inventions on the market, encouraging the = development of inventive and innovative activities, increasing the level of= public awareness on the intellectual property importance and informing the= wide range of stakeholders.
Contractual services provided to the customers of the Industrial Propert= y Internet Exchange include:
- compilation, coordination, translation, posting on the web-site and fo= llow-up of the information about their IPRs;
- work with individuals that have expressed an interest in the IPRs, rep= resented on the Internet Exchange (over 400 consultations on the matters of= functional activity of the Industrial Property Internet Exchange and the I= nnovations Department);
- 18 projects relating to inventions and utility models were placed in t= he Internet Exchange.
To promote the development of talented and creative youth of Ukraine, a = useful resource was created =E2=80=93 the Factory of Ideas (http://fab= rikaidei.kiev.ua) =E2=80=93 that unites young people keen on science se= eking to develop the scientific potential of our state, to promote inventiv= e activity and to implement their own ideas and developments in life.
The purpose of its functioning is to identify, support and promote the d= evelopment of the gifted pupils and students, young scientists, inventors, = researchers and innovators.
The users of the resource placed their best practices and ideas on the p= ages of the Factory of Ideas free of charge. In 2017 the Factory of Ideas h= ad about 200 projects.
Innovation Promotion section functions on the Internet Exchange web-site= and the Factory of Ideas resource. Information on existing contests, grant= s, conferences is published at this section to stimulate the growth of inve= ntive activities and provide more opportunities to promising scientists for= receiving financing and for developing business opportunities.
The functions of patent documentation international exchange are perform= ed by Ukrpatent, recognized in 2003 by the law as the Centre of Internation= al Exchange of Publications according to the Convention on International Ex= change of Publications, adopted on December 3, 1958 by the UN General Confe= rence on the matters of education, science and culture.
In 2017, in the framework of international exchange of patent documentat= ion, Ukrpatent:
- received official bulletins from 4 foreign offices with information re= garding inventions and utility models;
- received nearly 400 optical discs with current foreign patent document= ation;
- unloaded from the FTP-servers in the Search Portal the patent document= ation of 4 patent offices: EAPO, Austria, Great Britain, Rospatent;
- sent the Official Bulletin "Industrial Property" on CD-ROM to 9 foreig= n patent offices, the National CD-ROM "Inventions in Ukraine" =E2=80=93 to = 3 offices.
Besides, Ukrpatent provided access via the FTP server to the official bu= lletin "Industrial Property" for the Japan Patent Office and Rospatent; to = the data of the National CD-ROM "Inventions in Ukraine" =E2=80=93 for the E= PO, Japan Patent Office and Rospatent.
In particular, in the framework of continuing cooperation with the EPO o= n data exchange aimed at providing representation of retrospective and curr= ent Ukrainian patent documentation in the EPO=E2=80=99s =D0=95spacenet Inte= rnet resource and to fulfill Ukrpatent=E2=80=99s obligations under the rele= vant Agreements on access of Ukrpatent to the EPO EPOQUE Net search system,= in the reporting year Ukrpatent uploaded under the defined procedure the n= ational patent documentation from the National CD-ROM "Inventions in Ukrain= e" Nos. 22-24 for 2016 and Nos. 1-23 for 2017, to the FTP-server.= Each uploading is accompanied by sending an appropriate message to the spe= cified addresses at the EPO.
Participation= in international or regional activities and projects related to patent inf= ormation
In 2017, the representatives of the Ministry of Economic Development and= Trade of Ukraine and Ukrpatent took part in the events of WIPO, the EPO an= d foreign patent offices, in particular in the sessions and meetings of the= WIPO Committees and Working Groups. These included: the 24th me= eting of the ISA and IPEA Quality Subgroup under Patent Cooperation Treaty = (PCT/MIA); the fourth International Patent Classification (IPC) workshop an= d the meeting of the 49th session of the Committee of Experts of= the IPC Union; the 5th session of the Committee on WIPO Standar= ds; the EPO Patent Information Conference; seminar of the State Intellectua= l Property Office of China (SIPO) on patent examination matters for the cou= ntries of the Belt and Road Initiative.
In the framework of international cooperation Ukrpatent experts particip= ated (online) in the work of the CWS Task Forces on carrying out t= he following tasks:
- revision and preparation of revised editions of new WIPO Standards ST.= 26, ST.27 and ST.37;
- preparation of recommendations on providing the changeover from WIPO S= tandard ST. 25 to WIPO Standard ST.26;
- ensuring the necessary support and updating of researches which are pu= blished in Part 7 of the WIPO Handbook on Industrial Property Information a= nd Documentation, as well as the preparation of recommendations on the syst= ems of provision of public access to patent information by industrial prope= rty offices.
Cooperation with the EPO on data exchange aimed at providing representat= ion of the Ukrainian patent documentation in the EPO=E2=80=99s =D0=95spacen= et Internet resource was continued.
Assistance to= developing countries=
One of the priority objectives of the examination body is to ensure the = effective functioning of the quality management system (QMS) of the examina= tion procedure for industrial property rights applications introduced in 20= 12 at Ukrpatent (International Certificate No. 321012076 of October 17, 201= 2).
The new Certificate =E2=84=96 321012076/1 concerning QMS, received by Uk= rpatent under the established procedure, is valid from November 19, 2015 to= September 14, 2018.
In September 2017, an independent certification organization carried out= the supervisory audit of the QMS compliance with ISO 9001:2008 requirement= s. Based on the results of the audit the QMS corresponds with the ISO 9001:= 2008 standard requirements.