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Main types of publications of the Office (patent applications, full text, first pages, abstracts, bibliographic data, granted patents, etc.), medium (on paper, on CDs, online - URLs)
Office notices are published weekly in the electronic Official Bulletin of the Industrial Property Office of the Czech Republic. Notices are also published at the Office’s website.
Mass storage media used are hard discs, magnetic tapes for backup and paper.
Official Gazettes: main types of announcements, frequency of publication, medium (on paper, on CDs, online - URL), etc.
The Bulletin contains the following types of announcements:
Lists of patent documents are published in the Official Bulletin of the Industrial Property Office of the Czech Republic. Starting from 2007 the Bulletin is published weekly in an electronic form only (updated on Wednesdays) and placed at the Office’s website (http://www.upv.cz/en.html). The standard content of the chapters regarding published patent applications, granted patents and registered utility models is:
- published patent applications arranged according to the number of applications and according to IPC symbols including list of applicants;
- granted patents arranged according to the number of patents and according to IPC symbols including list of owners;
- registered utility models arranged according to the number of registration of utility models and according to the IPC symbols including list of proprietors;
- official decisions, legal status and announcements;
- corrections and alterations.
No prior registration or subscription to view the Bulletin is needed. The information as published should be the authentic one for legal purposes. As from No. 1/2000, the Official Bulletin has been available on the web site of the IPO CZ as an electronic book in PDF format.
Mass storage media used (paper, microforms, optical storage, etc.)
Mass storage media used are hard discs, magnetic tapes for backup and paper.
Information products and patent document collections (coverage, medium, etc.) available to examiners, including external collections and databases
- Internal SyPP2 database – contains all pending as well as decided applications
- Internal database of patent and utility model applications since 1991
- EPO search tool EPOQUEnet – moreover within this tool: external databases BIOSIS, EMBASE, MEDLINE, PUBCHEM, Non-Patent Literature)
- Science Direct database
- Freely accessible databases on Internet
Information products and patent document collections (coverage, medium, etc.) available to external users, conditions of access (e.g., free of charge, subscription, etc.)
National and international patent (paper) documentation (EP, WO, US, DE (including DD), GB, FR, RU, CH)
Paid databases: STN International, DIALOG, QUESTEL and Science Direct
Legal status information (kind of information, coverage, medium, etc.)
Internal and public Patent and utility model databases
Other sources
URLs of web pages of the Office’s website that provide access to online publications of patent documents and gazettes, and to other primary and secondary sources of patent information, including patent publication servers and download of bulk patent data:
The Official Bulletin
http://internet.upv.cz/cs/publikace/vestnik-upv.html (Czech version - since 2000)
http://internet.upv.cz/en/publications/ipo-bulletin.html (English version - since 2007)
The public Czech patents and utility models database – basic search:
http://isdv.upv.cz/portal/pls/portal/portlets.pts.frm?p_lan=English
The public Czech patents and utility models database – advanced search:
http://isdv.upv.cz/portal/pls/portal/portlets.pta.formular?lok=en
IV. ICT SUPPORT TO SERVICES AND ACTIVITIES RELATED TO PATENT INFORMATION CARRIED OUT BY THE OFFICE
Specific software tools supporting business procedures within the Office: general description, characteristics, advantages, possible improvements
Within the Office, there are obeyed, maintained and improved several business management systems:
ISO 9001 – QMS (Quality Management System) helps to assure a constant level of quality of services provided by the Office
ISO14001 – EMS (Environmental Management System) is used to help organizations to minimize how their operations (processes, etc.) negatively affect the environment (i.e., cause adverse changes to air, water, or land); (b) comply with applicable laws, regulations, and other environmentally oriented requirements, and (c) continually improve in the above.
ISO 27001 – ISMS (Information Security Management System) specifies a management system that is intended to bring information security under explicit management control. Fields of concerns are Security policy, Asset management, human resources security, access control, incident management system etc.
OHSAS 18001 – (Occupational Health and Safety Advisory System) helps companies to propose and implement precautions that, wherever possible, remove, reduce risks or isolate employees from them in a workplace. In case this is not possible, working activities have to be planned and managed through organizational precautions so that employees’ performance was safe and healthy.
The business process management system (BPMS) internally named ADONIS that describes the office’s processes flow structure is also deployed, maintained and improved. Each employee can find information on organizational structure, valid laws, rules and other documents, available applications, databases and information systems.
Hardware used to supporting business processes of the Office
Workstations - HP, processor Intel Pentium 4, Core2Duo, Core I3 and Core I5, RAM 1- 4 GB, HDD 160 - 250 GB. 300 workstations connected in the Office network are of the Office staff direct service. Thereof 50 computers connected in the Office network are intended for the clients of the Office and staff training. MS OFFICE – 2003/2007/2010/2013 software. The Office uses CD, DVD and magnetic tapes as data mediums.
Internal databases: coverage, updates, interlinks with external sources
In-house systems (online/offline)
The Office maintains an in-house search database of national applications of inventions and utility models, granted patents and registered utility models. The database is not accessible to the public but its structure corresponds to the public database. The following CD-ROM search systems are also available: ESPACE collections, Korean Patent Abstracts, Patents of Russia and other national documents collections.
External databases
The Office provides free access to the database comprising the data concerning the published patent applications since 1991, granted patents, European patents valid in the territory of the Czech Republic and the registered utility models at the IPO CZ website http://www.upv.cz/en/client-services/online-databases/patent-and-utility-model-databases/national-database.html
The Office regularly uses the Espacenet database that offers free access to more than 90million patent documents all over the world (from 1836 to today). The database is maintained by EPO. The following CD-ROM search systems are also available: ESPACE collections, Korean Patent Abstracts, Patents of Russia and other national documents collections.
The Office also performs searches on the EPOQUEnet (including BIOSIS, EMBASE, PUBCHEM) and the commercial databases as STN International, and ScienceDirect databases (MEDLINE and Non-Patent Literature both accessible via EPOQUEnet), national databases freely accessible in the Internet are used as well (the links to these databases are provided at the Office´s web site (http://www.upv.cz/en.html).
Establishment and maintenance of electronic search file: file building, updating, storage, documents from other offices included in the search file
File building
Patent library stores more than 40 million patent documents from more than 20 countries including EPO and PCT documents. The collections of paper documents are arranged according to the IPC classification, the collections of national documents are arranged according to the IPC classification and by numbers. The national documents are also available in electronic version (Internet). The CDs and DVDs with full text and searchable collections are also available.
Updating and Storage, including mass storage media
The data is updated daily and stored electronically (official databases, hard discs, magnetic tapes for backup) and in a paper version.
Documentation from other offices maintained and/or considered part of the available search file
The foreign patent documents are stored both in a paper and a digital form (CDs/DVDs, Internet).
Official bulletins of foreign offices are available in an electronic (CDs/DVDs, Internet) or in a paper version (kept in patent library)
Administrative management electronic systems (register, legal status, statistics, and administrative support)
The Office uses the internal information system SYPP2(starting from January 2014) to proceed the applications of patents, supplementary patent certificates, utility models, industrial designs, trademarks and geographical indications. The system has been developed since 2011 as a major upgrade of previous version SYPP which was used from 2004 until 2013. The new application is more flexible, based on Oracle Forms with easier maintaining and more flexible data structure. Data are stored in xml format including the history. The system is also more user-friendly. System is connected with central registers of the Czech Republic (ISZR). The project was co-financed by the European fund for regional development within the EU project Enforcement of Industrial Property Rights..The system enables to maintain official registers of all the industrial property rights. Furthermore it archives all incoming and outgoing communications of the Office, provides the information on the state of proceeding, legal status of registrations and statistical data. The Document Management System (DMS) is integrated as well.. The system also processes foreign applications within PCT and the European patents valid in the territory of the Czech Republic. The data are transferred to the electronic Office’s Bulletin and to the public search database. The system is compatible with electronic filing recognizing authorized electronic certificates. The on-line filing system was launched in August 2006, the current version of on-line filing system was released in September 2009. Starting from January 2008, the system produces automatic electronic extracts from registers upon online request.
Information services available to the public
The information centre and the helpdesk operate during the working days. They provide the general information concerning the industrial property rights.
Patent information services for the public are provided within the information centre and the public reading room, common questions can be addressed to the helpdesk (helpdesk@upv.cz) and search requests to the search section. The Office received a total 68 patent search requests in 2015 .(Since 2014 there has been a change in the methodology of statistical records of searches). A total of 1 187 serches (for patents, designs, trademarks) was provided for the State administrative bodies.
The Office provides full range of brochures and flyers free of charge. They can be downloaded in PDF format from the Office´s web site, taken in the office headquarters or sent upon request. The Office publishes its own books and the Industrial Property Journal (6 issues per year) reflecting the current issues of IP rights.
Other matters
V. PROMOTION ACTIVITIES AIMED TO SUPPORT USERS IN ACCESS AND EFFICIENT USE OF PATENT INFORMATION
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