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Information products and patent document collections (coverage, medium, etc.) available to external users, conditions of access (e.g., free of charge, subscription, etc.)
National and international patent (paper) documentation (EP, WO, US, DE (including DD), GB, FR, RU, CH)
Paid databases: STN International, DIALOG, QUESTEL and Science Direct
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URLs of web pages of the Office’s website that provide access to online publications of patent documents and gazettes, and to other primary and secondary sources of patent information, including patent publication servers and download of bulk patent data:
The Official Bulletin
http://internet.upv.cz/cs/publikace/vestnik-upv.html (Czech version - since 2000)
http://internet.upv.cz/en/publications/ipo-bulletin.html (English version - since 2007)
The public Czech patents and utility models database – basic search:
http://isdv.upv.cz/portal/pls/portal/portlets.pts.frm?p_lan=English
The public Czech patents and utility models database – advanced search:
http://isdv.upv.cz/portal/pls/portal/portlets.pta.formular?lok=en
IV. ICT SUPPORT TO SERVICES AND ACTIVITIES RELATED TO PATENT INFORMATION CARRIED OUT BY THE OFFICE
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ISO 9001 – QMS (Quality Management System) helps to assure a constant level of quality of services provided by the Office
ISO14001 – EMS (Environmental Management System) is used to help organizations to minimize how their operations (processes, etc.) negatively affect the environment (i.e., cause adverse changes to air, water, or land); (b) comply with applicable laws, regulations, and other environmentally oriented requirements, and (c) continually improve in the above.
ISO 27001 – ISMS (Information Security Management System) specifies a management system that is intended to bring information security under explicit management control. Fields of concerns are Security policy, Asset management, human resources security, access control, incident management system etc.
OHSAS 18001 – (Occupational Health and Safety Advisory System) helps companies to propose and implement precautions that, wherever possible, remove, reduce risks or isolate employees from them in a workplace. In case this is not possible, working activities have to be planned and managed through organizational precautions so that employees’ performance was safe and healthy.
The business process management system (BPMS) internally named ADONIS that describes the office’s processes flow structure is also deployed, maintained and improved. Each employee can find information on organizational structure, valid laws, rules and other documents, available applications, databases and information systems.
Hardware used to supporting business processes of the Office
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The Office provides free access to the database comprising the data concerning the published patent applications since 1991, granted patents, European patents valid in the territory of the Czech Republic and the registered utility models at the IPO CZ website http://www.upv.cz/en/client-services/online-databases/patent-and-utility-model-databases/national-database.html
The Office regularly uses the Espacenet database that offers free access to more than 90million patent documents all over the world (from 1836 to today). The database is maintained by EPO. The following CD-ROM search systems are also available: ESPACE collections, Korean Patent Abstracts, Patents of Russia and other national documents collections.
The Office also performs searches on the EPOQUEnet (including BIOSIS, EMBASE, PUBCHEM) and the commercial databases as STN International, and ScienceDirect databases (MEDLINE and Non-Patent Literature both accessible via EPOQUEnet), national databases freely accessible in the Internet are used as well (the links to these databases are provided at the Office´s web site (http://www.upv.cz/en.html).
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Establishment and maintenance of electronic search file: file building, updating, storage, documents from other offices included in the search file
File building
Patent library stores more than 40 million patent documents from more than 20 countries including EPO and PCT documents. The collections of paper documents are arranged according to the IPC classification, the collections of national documents are arranged according to the IPC classification and by numbers. The national documents are also available in electronic version (Internet). The CDs and DVDs with full text and searchable collections are also available.
Updating and Storage, including mass storage media
The data is updated daily and stored electronically (official databases, hard discs, magnetic tapes for backup) and in a paper version.
Documentation from other offices maintained and/or considered part of the available search file
The foreign patent documents are stored both in a paper and a digital form (CDs/DVDs, Internet).
Official bulletins of foreign offices are available in an electronic (CDs/DVDs, Internet) or in a paper version (kept in patent library)
Administrative management electronic systems (register, legal status, statistics, and administrative support)
The Office uses the internal information system SYPP2(starting from January 2014) to proceed the applications of patents, supplementary patent certificates, utility models, industrial designs, trademarks and geographical indications. The system has been developed since 2011 as a major upgrade of previous version SYPP which was used from 2004 until 2013. The new application is more flexible, based on Oracle Forms with easier maintaining and more flexible data structure. Data are stored in xml format including the history. The system is also more user-friendly. System is connected with central registers of the Czech Republic (ISZR). The project was co-financed by the European fund for regional development within the EU project Enforcement of Industrial Property Rights..The system enables to maintain official registers of all the industrial property rights. Furthermore it archives all incoming and outgoing communications of the Office, provides the information on the state of proceeding, legal status of registrations and statistical data. The Document Management System (DMS) is integrated as well.. The system also processes foreign applications within PCT and the European patents valid in the territory of the Czech Republic. The data are transferred to the electronic Office’s Bulletin and to the public search database. The system is compatible with electronic filing recognizing authorized electronic certificates. The on-line filing system was launched in August 2006, the current version of on-line filing system was released in September 2009. Starting from January 2008, the system produces automatic electronic extracts from registers upon online request.
Information services available to the public
The information centre and the helpdesk operate during the working days. They provide the general information concerning the industrial property rights.
Patent information services for the public are provided within the information centre and the public reading room, common questions can be addressed to the helpdesk (helpdesk@upv.cz) and search requests to the search section. The Office received a total 68 patent search requests in 2015 .(Since 2014 there has been a change in the methodology of statistical records of searches). A total of 1 187 serches (for patents, designs, trademarks) was provided for the State administrative bodies.
The Office provides full range of brochures and flyers free of charge. They can be downloaded in PDF format from the Office´s web site, taken in the office headquarters or sent upon request. The Office publishes its own books and the Industrial Property Journal (6 issues per year) reflecting the current issues of IP rights.
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Patent library: equipment, collection management, network of patent libraries in the country, cooperation with foreign patent libraries
Publications related to different business procedures and patent information sources available to users, for example, books, brochures, Internet publications, etc.
Office's initiatives on providing foreign patent information in the local language(s) (e.g., machine translation tools, translation of abstracts)
Cooperation with universities, research centers, technology and innovation support centers, etc.
Education and training: training courses, e-learning modules (URLs), seminars, exhibitions, etc.
Other activities
Patent library stores more than 40 million patent documents from more than 20 countries including EPO and PCT documents. The collections of paper documents are arranged according to the IPC classification, the collections of national documents are arranged according to the IPC classification and by numbers. The national documents are also available in electronic version (Internet – interface Search of electronic full files). The CDs and DVDs with full text and searchable collections are also available. The documents can be studied in the public reading room equipped with PC workstations which are available for visitors.
The Office cooperates with Regional Patent Information Centres (PATLIBs) on information product dissemination.
Publications related to different business procedures and patent information sources available to users, for example, books, brochures, Internet publications, etc.
The Office provides full range all IP rights dedicated brochures, leaflets and guides free of charge. They can be downloaded in PDF format from the Office´s web site http://www.upv.cz/en/publications/information-brochures/information-brochures.html, picked up in the office headquarters or sent upon request. The leaflet and comics books on the topics of patents, trademarks and copyright for children and youth can be downloaded in a special web section for youth All the materials are distributed to visitors during fairs. The Office publishes its own books.
The Industrial Property Journal reflecting the current issues of IP rights is published six times a year.
Office's initiatives on providing foreign patent information in the local language(s) (e.g., machine translation tools, translation of abstracts)
On the basis of an agreement between the EPO and Google, a development of „Patent Translate", a machine translator of patent documents was completed. The possibility to translate from English to Czech and from Czech to English was made available in the Espacenet within the framework of this aktivity.
Cooperation with universities, research centers, technology and innovation support centers, etc.
Cooperation with Metropolitan University Prague on training in a bachelor´s programme in „Industrial Property“ and a master´s programme in „International and Regional Relations in Industrial Property“ continued. Lectures were held at a number of innovation and technology centres.
The IPO CZ also cooperates with other universities. There are seminars and educational activities (various topics) for students and academic staff organised in Office’s premises or in university headquarters. University students are also regularly invited for excursions and guided tours in the Office’s premises.
Education and training: training courses, e-learning modules (URLs), seminars, exhibitions, etc.
The IPO CZ regularly organizes wide range of training courses and seminars - such as IP Protection and National (CZ) and International Systems of IP Protection in particular PCT, Intellectual Property Protection in Business (SMEs), Technology Transfer, Enforcement of Intellectual Rights, IP Jurisdiction (administrative and judicial issues), Trademarks and Designs - National and International Legal Protection, Searches in the National and Foreign Patent Databases. All the educational activities are organized for public, mainly for students, academic staff of universities, representatives of SMEs or research institutions and IP professionals. Lectures were also held at a number of innovation and technology centres and companies.
The IPO CZ also participated organizationally and expertly in the preparation of 8 seminars by the Czech Union of Inventors and Rationalizers.
Every year, a two-year distance learning study of industrial property rights begins within the Industrial Property Training Institute – Office's own educational facility. 27 students completed their studies in 2015.
The Office presented its information activities, information and educational products at the following exhibitions and trade fairs:
57th International Engineering Fair (Brno, CZ)
14th International Trade Fair of Engineering Technologies FOR INDUSTRY 2015 (Prague, CZ)
7th Trade Fair for Furniture, interiors and Home Accessories FOR INTERIOR 2015 (Prague, CZ)
Innovation 2015 (Prague, CZ)
- 43st International Exhibition of Inventions (Geneva, CH)
Other activities
As part of cooperation with the Police and Customs Administration of the Czech Republic, 4 seminars devoted specially to patent databases, design and trademark information were organised.
The IPO CZ continued its activities for children and youth (elementary school pupils and secondary school students). The Office offers to them short training sessions on industrial rights, guided field trips to the Office's headquarters and an example search in patent databases, as well as courses for teachers interested in adding the topic of industrial rights to their curricula. A special section for youth is maintained on the IPO CZ website. The leaflet and comics books on the topics of patents, trademarks and copyright can be downloaded in this section. A new flier for children and youth explaining what is a patent file and what information it contains has been introduced. All the materials mentioned are also available for children and youth during their excursions to the IPO or during the fairs and exhibitions. The IPO also kept on cooperating with the RVP.CZ Methodological Portal, operated by the National Institute for Education to support of teachers.
A presentation of the Amazing Physics Theatre group- (UDiF) was held on 4 May 2015 together with a discussion on intellectual property. More than 200 students of secondary schools attended the program.
The Office has been continuing to take part in the project „Hrajeme si hlavou" (Let´s play with our mind) which popularises technical fields and motivates students of elementary schools toward technical education.
The Office presented itself at several events for students at elementary schools:
„Science Week at Jaderka", held by the Department of Physics of the Faculty of Nuclear Sciences and Physical Engineering at the Czech Technical University in May. The event was attended by secondary school students from across the Czech Republic. In the program, Office representatives performed the presentation „Ideas in the Net - Get Inspired,” and introduced students to the system of industrial property rights, and national and international patent and utility model databases.
The Office was represented by its own stand at the Science and Research Trade Fair, organized by Palacký University Olomouc in June.
The Office had a stand at the „Science Fair” held in Prague in September, where universities, scientific institutions and industrial companies were exhibiting. At the stand were offered informational materials, quizzes and memory games, examples of database searches were also presented. Panels with examples of inventions in various fields were prepared. The fair was attended by 16,000 pupils and students.
The Office took part in the All-University Open Day at the VSB-Technical University of Ostrava in November. Representatives of the Office showed pupils and students databases and search methods, offered quizzes and informational materials. More than 1,500 visitors took part in the event.
VI. INTERNATIONAL COOPERATION ACTIVITIES IN THE FIELD OF PATENT INFORMATION
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