By joining the Singapore Treaty, the Madrid Protocol and the Nice Agreement, Canadian businesses and innovators now have access to efficient means of protecting their trademarks in various jurisdictions around the world. A modernized trademark regime that is aligned with other jurisdictions lowers the cost and increases the ease of doing business in Canada to the benefit of both Canadian businesses and those looking to invest in Canadian markets.
- Reduced Filing Costs: Filing costs are now lower for approximately 50% of applicants.
- Lower Administrative Burden: Application and filing date requirements are simplified and streamlined. There are also increased flexibility for error correction and a broadened scope of business for trademark agents.
- Enhanced E-Services: Improved e-filing interface for clients, including enhanced functionalities and new services.
Statistics: changes in terms of application filings and registrations with respect to previous year; trends or areas experiencing rapid changes
Office of Origin
Applications for International Registration
Other matters and useful links (URLs): annual report of the Office, news page, statistics, etc.
Currently trademark documents are still in paper format. CIPO is undertaking a project as part of its IT Modernization initiative to create an application dossier in electronic form for trademarks.
A Goods and Services Manual is available on CIPO’s website. This searchable database is designed to assist applicants in compiling the statements of goods or services required to file a Canadian trademark application. This representative listing of terms has been classified according to the latest version of the International Classification of Goods and Services for the Purposes of the Registration of Marks (Nice Classification). All entries are pre-approved by CIPO and, if selected, will be accepted by the Office without the need for further specification.
Trademarks Journal: Our weekly Trademarks Journal contains marks for applications filed, which are advertised following approvals, and announcements regarding registrations. These announcements include:
Trademark News email subscription service: Clients can register to our email subscription service to stay in touch with the latest trademarks developments at CIPO. These emails will include:
- updates to the Goods and Services Manual;
- new consultations on trademarks;
- practice notices on trademarks; and
- "What's New" announcements on trademarks posted on the CIPO website..
Twitter: CIPO's Twitter presence is intended to enhance two-way communication between CIPO and its customers as laid out in the Business Strategy.
The Trademarks Journal is available in electronic form on the Canadian Intellectual Property Office (CIPO) web site (www.cipo.ic.gc.ca). The Journal is available in PDF format and can be downloaded (free of charge), viewed and printed with Adobe Reader. The electronic form of the Journal is the official version. All Trademarks Journals from January 2000 onwards are also available online.
The Trademarks Branch utilizes an end-to-end trademark processing system, INTREPID II, and the system became fully operational in November 1996. INTREPID II operates in a client/server environment. All trademark employees have access to the system via an internal, Local Area Network (LAN). The system contains bibliographic trademark data dating from the beginning of Canada's trademark management system in 1864, including pending and registered trademarks, trademark designs, outgoing correspondence and trademark notices. INTREPID II is used within the office to manage the overall trademark process, including examination, opposition, assignments and renewals, and is able to make process decisions automatically. The system supports such specific office processes as preparing correspondence, updating information, preparing and transmitting notices electronically.
In July 1999, an electronic trademark application filing component was added to allow a client to file their trademark application electronically over the Internet. The e-services are continuously expanding: Trademark Renewals, the payment of the Registration Fee, and the renewal can be performed electronically over CIPO’s online services.
On June 17, 2019, CIPO improved the trademarks online services to comply with the new modernized legislative framework. Furthermore, the Canadian Trademarks Databases has also been revamped with a partial new look and feel as well as new search features and new data elements, all driven from a series of engagement sessions with key Canadian stakeholders.
For all client front-ends, the information is checked for completeness, where the transaction is transferred automatically into the INTREPID II system following by an electronic acknowledgement (in PDF) via email to the client. CIPO continued to improve their electronic interactions by releasing two systems automations pertaining to the formalities of the trademark application as well as the renewal of the registered trademark. Both transactions no longer require user interventions, while the office response is issued automatically via email.
On June 17, 2019, CIPO launched their new Madrid Console, which assists CIPO to receive, examine and process international trademarks for which Canada has been designated. The console works as a workflow engine where the user can either notify a task by validating the data in INTREPID II system or perform a task with respect to a Protocol Application/Registration of a Madrid designation. The console is also designed to process the monthly financial transaction from WIPO. For Canadians wishing to register their trademarks in any of the contracting parties of the Madrid Protocol by filing an application for international registration (AIR), CIPO adopted WIPO’S Madrid e-Filing (Mef) to submit an AIR through a basic application or registration.
CIPO launched on April 1, 2019, its IP Document File Management (IPDFM) repository that serves as a common files repository fed by INTREPID II database. This solution will be eventually integrated with a new modernized IP case and workflow system. A side initiative carried on in 2019 to back capture all trademark paper files. In total, 1.6M files will be digitized over a period of three years.
The INTREPID II system is a client/server system with the client component developed with Team Developer (Gupta SQL Windows 2005 v 4.0.0), and the UNIX (AIX) server using ORACLE 12 database. Windows file servers are used for electronic mail and for sharing common files during development. A NFS disk area on the main server is used to hold the design images. This allows client workstations to access the designs within the client interface, while storing all design images under the control of the main server.
An initiative is underway to digitize all the trademark paper files over a period of three years. The scanned documents are transferred in a document management solution named IPDFM.
CIPO uses a Web-based search system from On Scope for trademark searches. As well, CIPO provides its trademark data to other commercial databases for external client use, through Cloud Services, in XML ST.96 format.
CIPO offers a search tool to query the database, namely Canadian Trademarks Database which is updated on a weekly basis. The format fed to the database is also XML ST.96.
All bibliographic data contained in trademark applications and registrations are maintained on the INTREPID II system. Since the treaty's accession, the Madrid Console serves as a workflow system to manage WIPO’s transactions on a weekly on a monthly basis. The console is interconnected to INTREPID II system.
The Canadian Trademarks database is available to the public on the Internet via the CIPO website. This version of the database is comprised of all active and many inactive marks that were either applied for or registered pursuant to the current Trademarks Act or former trademark legislation. The database also includes all trademarks that were cancelled, expunged, abandoned or refused after 1979, and some marks that were cancelled, expunged, abandoned or refused prior to 1979. Since the coming into force of June 17, 2019, the CTD also contains the International Registration.
Canada no longer maintains a manual search file. All trademark information is maintained within the INTREPID II database system and contains over a million marks (1,7029,184). This information is provided to various external search services.
We have added a feature to help clients to conduct searches in both English and French. This will help to ensure that their search query includes more terms, thereby resulting in an increased results list. This improvement is of interest to those who know their search criteria in one of Canada's official languages but not in the other.
The INTREPID II system is integrated with an improved version of the previous Trademarks Executive Information System (EIS). The EIS system permits detailed and comprehensive tracking and monitoring of trademark processes. The EIS system provides daily information on production volumes and turnaround times for trademark processes. The EIS system is available via the Intranet to allow broader access to reports within the Office.
The trademark search collection is managed in electronic form. The clients have access to the latest versions of the electronic records. A structured backup regime is in place to ensure preservation of the information.
CIPO leads the Madrid eFiling International Working Group which is comprised of members from all of the IPOs that are currently using the WIPO developed Madrid eFiling system. The working group discusses areas for improvement and proposals for change to present to WIPO.