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Annual Technical Report 2012 on Trademark Information Activities submitted by Poland (CWS/ATR/TM/2012/PL)


Where URLs are requested below, it is preferred that either URLs which are likely to remain stable over time (three years or more) are provided, or home (main) page URLs are provided with a short explanation of how to access the corresponding information.


I. Evolution of registration activities

Changes experienced in terms of application filings and registrations with respect to the previous year

In terms of IT changes, during 2012 trademark on-line filings served applicants. The facility is available under the Polish Patent Office's Online Services Portal (

Trends or areas experiencing rapid changes with respect to the previous year

In 2012, the Polish Patent Office received in total 14,070 trademark applications under national procedure.
In 2012, the Patent Office received from domestic applicants:
- 308 applications for international registration of Polish trademarks under the Madrid Agreement and the Protocol to that Agreement.
- 17 applications for Community trademark, which were transmitted to the OHIM.
After completing formal examinations the Office issued 11,750 positive decisions concerning the grant of trademark protection rights under national procedure. The PPO experts made 1,520 search reports for OHIM and and 4 search reports in the framework of CETMOS programme.
The number of trademark registration rights in force on 31 December 2012 was 233,083 (124,704 under national procedure and 108,379 under international procedure).

In the scope of IT field, the following projects were introduced:
- The RegisterPlus software application for patents, utility models, trademarks, SPC and EP validated in Poland was launched for the public in 2012.

URLs of web pages of the Office’s website that provide statistics related to trademarks

Statistics are accessed at the following URLs:
- (Annual Reports’ box)
- Detailed statistics may be bespoke provided (write to:

II. Matters concerning the generation, reproduction, and distribution of secondary sources of trademark information, i.e., trademark gazettes

Publishing, printing, copying techniques

Pending and registered trademarks (national and international designating Poland) are published in the Office's Official Gazettes on paper carrier and in PDF format on the PPO's Online Services Portal.

Main types of announcements of the Office in the field of trademark information

Both parts of the Polish Patent Office's Official Gazettes ("Biuletyn Urzedu Patentowego": national trade mark applications and "Wiadomosci Urzedu Patentowego": registered national trademarks and international registrations of trademarks approved in Poland) containing announcements regarding trademarks are forthwith available free of charge in PDF format on the PPO's Online Services Portal (
In 2012, there were 14,348 announcements on trademark applications and 9,420 announcements on registered trademarks.
Announcements regarding non-procedural matters, but coupled with the Office's activity like: general information on the PPO's tasks, references, organizational structure, HR matters are published on the Internet version of "Biuletyn Informacji Publicznej" which falls under the official PPO's web site. Many non-regular, important announcements are immediately published within the content of the website.

Mass storage media and microforms used

Online filled trademark applications are immediately directed to the electronic treatment and dissemination. Paper cases are turned into electronic files. Although paper has a gradual decrease as a carrier, paper files are also kept for each application

Word processing and office automation

Word processing is carried out using MS 2007 Office and the MS Windows XP is commonly used. Replacement of the operating systems on MS Windows 7 is in progress.
All examiners have access to the internal and external on-line databases.
All staff has access to the Internet and Intranet and enjoys the MS 2007 Outlook variety of facilities through the networked PCs which are connected to a local area network.
The public reading-room is equipped with terminals and 24-inch monitors, and the Office's conference and training rooms are furnished with modern audiovisual means.
The online filings in the online system effectively works, enabling the electronic trademark filings under the national procedure.

Techniques used for the generation of trademark information (printing, recording, photocomposing, etc.)

The constantly modernized publication system enables production of the Office's publications on its own. The publishing process is based on the DTP system and covers preparation of data contained in the Office's databases, text editing in MS Word programme and picture processing in Adobe Photoshop CS3. Final typesetting is made in InDesign CS3 programme. Printing is performed on the offset machine and digital reproducer.

URLs of web pages of the Office’s website that provide access to online trademark gazettes and to other sources of trademark information, including download of bulk trademark data

Statistics are accessed at the following URLs:
- (Annual Reports' box)
- Detailed statistics may be bespoke provided (write to:

III. Matters concerning classifying, reclassifying and indexing of trademark information

Classification and reclassification activities; Classification systems used, e.g., International Classification of Goods and Services for the Purposes of the Registration of Marks (Nice Classification), International Classification of the Figurative Elements of Marks (Vienna Classification), other classification (please indicate whether goods and services for the registration of marks and whether the figurative elements of marks are classified by your Office and, if so, which classification(s) is (are) used)

The Polish Patent Office uses the International Classification of Goods and Services for the Purposes of the Registration of Marks (Nice Classification) 10th edition as well as International Classification of the Figurative Elements of Marks (Vienna Classification) 6th edition.
During the procedure, the Office's staff amends the goods and services classes.

Use of electronic classification systems to check the classification symbols furnished by an applicant and which are contained in the lists of goods and/or services

Checking the classification symbols is possible through the Online Services Portal of the PPO and also through the OHIM's EUROCLASS resources.

Obligation for applicants to use pre-defined terms of the classification applied

Applicants should classify the goods and services properly, but there is no obligation for
applicants to use pre-defined terms.
For figurative marks the PPO uses the Vienna Classification system.

Bibliographic data and processing

The trademark bibliographic data is processed within procedural tasks and obligations and is afterwards utilized in many PPO's activities including the in-house searches, decision makings, exchange and dissemination, among others.

IV. Trademark manual search file establishment and upkeep

File Building

A paper file is kept for each trademark application. Information is stored on our internal databases and within the file.


• Published trade mark applications on search systems are updated fortnightly (applications are disclosed after 3 month-period following the date of filing).
• Registered trade marks on search systems are updated monthly.

Storage, including mass storage media

The Office uses mass storage media: hard disks, disk arrays, CD-ROMs, DVDs, paper (until complete replacement by the electronic storage).

Documentation from other offices maintained and/or considered part of the available search file

Community Trade Marks and WIPO resources are considered, thus the CTM-Online system and the ROMARIN system are respectively consulted.

V. Activities in the field of computerized trademark search systems

In-house systems (online/offline)

The Office uses ACSEPTO - the primary search and examination system for trademarks - a tool that integrates many types of IT resources to conduct searches of trademarks. In 2012 PPO began the preparation to upgrade the Acsepto version from 7 to 9.
The Office has its own internal search and retrieval systems: MARPOL, MARMAD, CTM SEARCH REPORTS and TULIPAN with access restricted exclusively to examiners. The systems offer procedural data concerning national trademarks (MARPOL), regional trademarks (CTM SEARCH REPORTS) and international trademarks (MARMAD) in the course of the whole procedure.

External databases

Both the Office's website and the Online Services Portal offer facilities for accessing Polish trademarks and designations to Poland made through the Madrid Protocol. Functionality is offered to customers to receive periodic information, information on procedure and fees and procedural information from the PPO's databases. Links to statutory searches within procedure databases including ROMARIN (WIPO), MADRID EXPRESS (WIPO), CTM Online (OHIM), EUROCLASS (OHIM), TMVIEW (OHIM) and the INN (WHO) among others are provided.
Commercial search services are offered by Austrian Patent Office and Hungarian Patent Office through the CETMOS Project (details at, for which our Office prepares search reports, and for OHIM through the CTM Search Report System.
The Office's website is linked to WIPO trademark and OHIM trademark online search facilities (

Equipment used (hardware, including the types of terminal and network used, and software), carriers used

- Workstations run under Windows XP environments, and server's operational systems are Microsoft Windows Server (2003 and 2008), SUSE Linux Enterprise Server (10 and 11) and Debian (5 and 6) GNU/Linux. Replacement of the operating systems on MS Windows 7 is in progress. The SAN mass storage network was configured in order to make disk-arrays available to the computing systems. All of workstations are secured by McAfee antivirus and antispam system. All network connections are based on CISCO and Alcatel equipment with 100 Mb access to the Internet.
Server infrastructure for the Online Portal includes 9 application servers; 5 database servers; 10 TB build-up array; back-ups for HP Data Protector, Fujitsu FI-5900C scanner, 125 packages for the purposes of qualified signatures. On-Line Portal servers are supported by local UPSs and they are also hooked to Main power supply unit for the PPO.
- Back office hardware located in secured/zoned Data Centre with fire alarm and CTV system, redundant air-conditioning and technical floor.
- Modernization of the software edge firewall.

VI. Administration of trademark information products and services available to the public (relating to facilities, e.g., for lodging applications, registering trademarks, assisting clients with search procedures, obtaining official publications and registry extracts)

The PPO's registry extracts are available to every person who applies for such a registry and pays the required fee.
As for the official publications containing trademark information, they are available at the Office's library and on the Internet through the Online Services Portal of the PPO:
- in "Biuletyn Urzedu Patentowego" (first level Official Gazette),
- in "Wiadomosci Urzedu Patentowego" (second level Official Gazette).
The PPO database was rendered accessible for the outside users from many workstations installed in the Office's library to perform retrievals. This database is accessible from the user's computer via the Internet.
Trademark information services for users were performed by the Information Unit of the Office and at the library where customers may obtain assistance within procedural information and the retrieval and searching techniques.
Excerpts, duplicates and certificates officially confirming the specified entries in the trademark register were delivered under payment on user's demand.
National trademarks are presented in TMview and Register Plus software applications.

Planning, administration, automation, security

Applications for trademarks registration can be made electronically, by post, by fax or in person at the Office's premises.
Both paper and electronic collections are located in our main building and are therefore secure.

Collection management, preservation

Collections are regularly fed in a persisting and electronic mode, and preserved accordingly.

Information services available to the public (including computerized services and search files contained in libraries remote from your Office and trademark information posted by your Office on the World Wide Web)

- The Office continues to offer its services on trademarks via Online Services Portal at:
- Databases:
- Nice and Vienna classifications are continually offered at:

URLs of web pages of the Office's website for electronic filing of trademark applications

URLs of web pages of the Office’s website that provide information on business procedures such as: filing, publication, examination and registration procedures related to trademarks; opposition and appeal procedures related to trademarks; etc.

Information on filings, post-registration procedure, opposition and appeal procedures, etc. are in detail described within specific sections of our web site which is also linked to our search services and databases.
A variety of guides and other information materials are offered in PDF format through the Office website

URLs of web pages of the Office’s website that provide a description of information products and services offered by the Office (e.g., trademark search service(s) and trademark databases), as well as information on how to access and utilize them

Description of information products and services is announced in relevant parts of our website, and users are then directed to our services where the description continues, either in editorial part, or in help files. See also information directly above.

VII. Matters concerning mutual exchange of trademark documentation and information

International or regional cooperation in the exchange of trademark information, e.g., in the form of official gazettes


Exchange of machine-readable information

Community Trademark information is downloaded using the XML data which is then passed to our search systems.
XML trademark files are downloaded from WIPO and are also passed to our search systems.

VIII. Matters concerning education and training, including technical assistance to developing countries (please indicate URLs of web pages of the Office’s website wherever appropriate)

Promotional activities (seminars, exhibitions, visits, advertising, etc.)

In 2012, within industrial property protection the PPO organised or participated in the following events:
- 5th International Conference "Women's Innovation and Creativity for Economic Growth - Design in Innovative Economy" organized in Warsaw by the Patent Office in cooperation, with WIPO, among others.
- Conference on World Intellectual Property Day "Creative approach to innovation. How to be creative and effectively deal with intellectual property protection" organised in Warsaw in cooperation with WIPO.
- 8th International Symposium "Intellectual Property in Innovative Economy. Financing and monetization of patents - how to function effectively during world economic crisis " held in Krakow in cooperation inter alia with EPO and WIPO.
- 31st Seminar for patent attorneys from universities and academies in Cedzyna near Kielce.
- Annual "Scientific Picnic" of the Bis Radio and Copernicus Science Centre in Warsaw.
- Congress of Innovative Economy held in Warsaw.
- 8th Fairs of Industrial Technology, Science and Innovation "Technicon Innovations 2012" in Gdansk.
- International Fairs iENA in Nuremberg.
- 61st International Fairs of Invention, Scientific Research and New Techniques "INNOVA" in Bruxelles.
- Ceremony of prize award in the 10th edition of the competition for the best artistic poster as well as post-doctoral, doctoral, master's and student's theses on the subject of industrial property organized by the Patent Office.
Within the scope of promotional activities the Polish Patent Office continued participation in the IPeuropAware project which is part of the EU Framework Programme "Competitiveness and Innovation - 2007-2013". The Office participated in the following work packages to name a few:
- creation and upgrading of IPR services
- creation and maintenance of the English version of the website:
- development and implementation of professional helpdesk services in the European National Offices.
In the framework of systemic project implemented by the PPO and co-financed by the EU Regional Development Fund, the Office printed 160,000 brochures on intellectual property.

Training courses for national and foreign participants

In 2012, after completing two-year training, 9 Office's employees obtained examiner's qualifications and 12 employees, who completed their training and passed the qualifying examinations, obtained assistant examiner's qualifications. In 2012 the aforementioned group gained access to "STN" platform, which comprises more than 200 scientific data bases.
Additionally, language courses for PPO employees (languages: English, French, German, Spanish, Italian, Russian) were organised.
Within the framework of the training program for the PPO employees and patent attorneys 9 open lectures for 827 participants in total were given by external experts in innovation and industrial property.
Moreover, 303 staff members benefited from many specialist training courses organised by professional educational centres such as: National School of Public Administration, Mazovian Voivodeship Centre for Personnel Training, Operational Centre for Public Procurement, to name a few. The subject matter of the trainings included the issues of public procurement, administrative proceedings management, finances, information technologies and labour law.
In the framework of in-house trainings, 409 staff members were trained in: etiquette and diplomatic protocol, public procurement, public presentations, nanotechnology, copy right, labour law.

Assistance to developing countries (sending consultants and experts, receiving trainees from developing countries, etc.)


IX. Other general information related to the Office that is available on the Internet -- URLs of web pages of the Office’s website that:

provide information on legislation related to trademarks


contain the Annual Report of the Office

Annual Reports' box (the content has both EN and PL versions):

provide open source codes related to trademark information systems


contain trademark-related news regarding the Office (News)

X. Other relevant matters

In 2012, the incident and assistance managing system to users of our IT system was effectively carried out by the ServiceDesk solution - consistent with the ITIL practice.