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Annual Technical Report 2004 on Patent Information Activities submitted by Kazakhstan (SCIT/ATR/PI/2004/KZ)


Where URLs are requested below, it is preferred that either URLs which are likely to remain stable over time (three years or more) are provided, or home (main) page URLs are provided with a short explanation of how to access the corresponding information.

The term "patent" covers utility models and Supplementary Protection Certificates (SPCs). Offices which issue design patents should report their design patent information activities in their Annual Technical Reports on Industrial Design Information Activities.


I. Evolution of patent activities

Changes experienced in terms of application filings and grants with respect to the previous year

The Application filing and protective document issuing procedures relative to the industrial property subjects are remained unchanged.

Statistical data 2003; 2004
Invention applications filed, of witch: 1798; 1867
National Applicants 1696; 1756
Foreign Applicants 102; 111
Protective documents issued 1521; 1542
Utility model applications filed, of witch: 61; 67
National Applicants 51; 44
Foreign Applicants 10; 23
Protective documents issued 42; 38

II. Matters concerning the generation, reproduction, distribution and use of primary and secondary sources of patent information

Publishing, printing, copying (main types of publications of the office in the field of patent information, etc.)

The monthly official Bulletin "Oнеркесiр Меншiгi – Промышленная собственность ("Industrial Property") in Kazakh and Russian versions;
Complete descriptions of inventions and utility models (in the language of applications submission);
Scientific - practical magazine " Intellectual property of Kazakhstan ";
Regulatory-legal and instructive-methodical materials regulating industrial property objects protection (in separate pamphlets).

Main types of announcements of the Office in the field of patent information

Announcements, advertising information are published in the Official Bulletin as well as in. the Republic newspapers, magazines and journals, it is placed on websites and

Mass storage media used (paper, microforms, optical storage, etc.)

Used means of storage: a paper and optical storage.

Word processing and office automation

Techniques used to produce patent information (printing, recording etc.) arc an HPSSI network printer, a CD-ROM device for recording.
In 2004 development of the software directed on development of paperless technology has been continued at office-work and the control of financial streams over services of institute.

III. Matters concerning abstracting, classifying, reclassifying and indexing of technical information contained in patent documents

Abstracting, reviewing, translating

Abstracting, reviewing and translations of patent information arc in general performed for purposes of use by the experts of the Office.
In 2004 formation of abstract base under inventions and useful models proceeded. The abstract base is placed on a website

Classification and reclassification activities; Classification system used, e.g., International Patent Classification (IPC), other classification (please indicate whether or not patent documents are classified by your Office and, if so, which classification is used)

Classification, reclassification and indexing by using hybrid system arc performed by the National Institute of the Intellectual Property through IPC only.

Hybrid system indexing

Full hybrid indexation for patent documents is provided.

Bibliographic data and full-text processing for search purposes

For search bibliographic and abstract databases are used

IV. Search file establishment and upkeep

File building

There is a file of the internal and foreign accessible patent documentation organized according to IPC, and the legislative and scientific and technical literature.


Updating of the patent documentation is made on a measure of receipt on paper carriers or optical disks.

Storage, including mass storage media

Conditions of storage are defined by type of the carrier of the data (paper carriers or optical disks).

Documentation from other offices maintained and/or considered part of the available search file

For search purposes the CD-ROM and DVD-ROM of EPO, WIPO and
Rospatent facilities are used.

V. Activities in the field of computerized and other mechanized search systems

In-house systems (online/offline)

The institute uses own databases on national fund and databases acting on optical disks.

External databases

In 2004 experts of institute had access следуюшим to external databases: EAPATIS, GLOBALPAT, ESPACE, USPTO, Esp@cenet and to other accessible databases in the Internet under the patent information.

Administrative management systems (e.g., register, legal status, statistics, administrative support, etc.)

National Institute of the Intellectual Property has the following application functional systems: filing, examining, fee paying, the State Register, publishing, archive and office activities.

Equipment used (hardware, including the types of terminal and network used, and software), carriers used

7 servers and 82 workstations are used: 2 Intel 2,6 Гг, 2 processors; Intel P-II, Intel P-III, Intel P-II, Athlon 2000.
The software operational systems Lunix, Windows NT, Windows 2000 and Windows XP.
The computers are connected to the 100 networks by means of a twisted pair and controlled by the WINDOWS 98/2000/XP, on the Fileserver - Win2000, on the Webserver - Win NT, and on the Proxyscrver - Win NT.

Existing online thesauri; their structure, presentation and usefulness for computerized searches

Web sites arc functioning:,

VI. Administration of the industrial property office library and services available to the public (relating to facilities, e.g., for lodging applications, for assisting clients on searching procedures, for obtaining official publications and registry extracts)

Planning, administration, automation, security, buildings

The Republic Patent File (RPF) is functioning in Kazakhstan since 1965. It is incorporated in the structure of the Republic Scientific-Technical Library (RSTL). The National Institute of the Intellectual Property has annual agreements with the RSTL under which the institute free-charge transfers to the RPF all national publications and those received on the interchange base for the public use. Besides, on the agreement base the institute provides all regional technical-and-scientific libraries of Kazakhstan as well as different information services and departments of industrial enterprises and educational institutions of
Kazakhstan with its publications.
The institute provides various reference-information services and copying patent documents on the requests of the applicants.

Information services available to the public (including computerized services and search files contained in libraries remote from your Office and patent information posted by your Office on the World Wide Web)

The institute has in a department of the patent information fund of patent, help, instructive-methodical and other literature for service of experts
Information service accessible to the public is the Patent fund of Republican scientific and technical library.

VII. Matters concerning mutual exchange of patent documentation and information

International or regional cooperation in the exchange of machine-readable information, e.g., bibliographic data, abstract and/or full text information

The institute dispatches the text-through information on optical disks in the Russian agency under patents and trade marks and the Euroasian patent department. On the paper carrier the exchange is conducted by official patent bulletins with all countries CIS. The institute receives on machine-readable carriers the text-through information from WIPO, EPO, EAPO, Germany, Austria, Russia.

Medium used for exchange of priority documents

On the basis of the long-term agreements the Institute of the Intellectual Property makes multi-way publication interchange wiih the Patent Offices of the NIS countries. This publication interchange being performed using paper carriers and machine-readable media (CD-ROM).
The application documents being filed on traditional paper carriers, the equally available application documents proceeded with machine-readable facilities contribute to speed-up the filing procedures.

Medium allowed for filing applications

On paper carriers.

Implementation of the Statement of Principles Concerning the Changeover to Electronic Data Carriers for the Exchange of Patent Documents (please provide a status report on the extent to which your Office has changed over to electronic data carriers for the exchange of patent documents)

The institute is ready to an exchange of the patent information on electronic carriers.

VIII. Other relevant matters concerning education and training in, and promotion of, the use of patent information, including technical assistance to developing countries

Training courses for national and foreign participants, use of audiovisual means

The National Institute of the Intellectual Property has its Refresher-Training Course Center, which organizes training courses, provides different consultations and seminars.
On the requests of the Government organizations the institute prepares various articles, papers, reports, reviews and recommendations.
The Authorities and leading specialists of the Office publish their articles, papers in the mass media (newspapers, radio, TV) where they explain the current Laws on the industrial property protection in Kazakhstan. For the same purposes the out-of-town workshops being held in the industrial centers of the Republic.
NIIP leading specialists were engaged in training in the sphere of intellectual property protection for representatives from various organizations.
In 2004, in the republic there were established four representative offices of NIIP: in Western region – Uralsk, in Eastern region –, in Southern region – Shymkent, in Northern region – Petropavlovsk to provide assistance to employees in representative offices, conduct teaching workshops and to provide with consultations for both specialists and all interested persons in the region.
At NIIP major departments there were trained 12 employees from oblast departments of justice and divisions of intellectual property rights.
Kazakhstan-Americal university helped to arrange for in Ust-Kamenogorsk a workshop and give consultations for specialists from Ulbinskiy metallurgical plant with respect to protection of inventions in the sphere of metallurgy.
We performed work to train and provide for refreshing courses for employees of the institute. For the purpose to enhance the quality of performing expertises, two employees from the department of expertise of inventions and useful models undertook training at workshops at the European Patent Office majoring in the following specialties: peculiarities of expertise of inventions in the sphere of chemistry, peculiarities of expertise of inventions in the sphere of mechanics and electricity.
Two experts from the same department were trained at the Federal institute of industrial property Rосpatent as follows: "Problematic issues of inventions' expertise", "Меthodology for selection of perspective inventions", "Changes in RST procedure". Upon trainings at the institute there were held appropriate workshops.
In 2004, 17 employees of the institute undertook and successfully completed long-distance learning at the WIPO World Academy.

Promotional activities (seminars, exhibitions, visits, advertising, etc.)

In March-April 2004, NIIP employees actively took part in activity of the republican event "Intellect" held in accordance with orders of the Republic of Kazakhstan Ministry of Justice and Ministry of Education and Science. Within the framework of this event for the first time there was held the Republican contest of achievements in the sphere of inventing activity. Winners of the contest were determined in nominations: "Invention of the year" – three nominates, "Most active inventor", "Woman-inventor", "The youngest inventor". There was held the Round table for problems of trade marks protection with participation of representatives from the Ministry of Justice, Customs administration, Ministry of health care and higher educational institutions, in total near 15 organizations. NIIP representatives acted as initiators and speakers to discuss issues associated with counterfeits, discovery of violators of rights of trade marks owners.
At the scientific-practical conference "Оn strategy of industrial and innovation development of the Republic of Kazakhstan Kazakhstan" initiated by the RK Ministry of Justice NIIP representatives delivered reports on protection of industrial property objects, commercialization and their relations with innovation activity.
In June 2004 at the republican forum of inventors and innovators of Kazakhstan organized by the National engineering academy of the Republic of Kazakhstan there were reviewed legislative, scientific-technical, social-economic aspects of increase in the effectiveness of inventors and innovators activity. Management of NIIP and leading employees delivered reports on actual problems in the sphere of protection of rights to intellectual property objects - inventions, useful models, trade marks and service marks, commercialization and assessment of industrial property objects, informational support for activity in the sphere of protection of industrial property objects and gave answers to various questions of the forum participants.
In August 2004 in Aktobe city there was conducted the workshop for employees from the department of justice on issues related to protection of intellectual property objects with participation of N.N. Sakhipova – Chairperson of the Committee of Intellectual Property Rights under the RK Ministry of Justice and specialists of NIIP expertise departments.
At the meeting organized in October 2004 by the Committee of pharmaceutical, pharmacological and medical industry under the Republic of Kazakhstan Ministry of health care "Оn measures of suppression and distribution of forged medicines" NIIP representatives also delivered reports.
At the international conference "Аctual issues of production and application of veterinary biological preparations" in November 2004 an employee from the department of expertise of inventions and useful models presented a report on specific features of protection of rights to biotechnology objects.

Studies to identify trends in new technology, e.g., by the use of patent statistics, preparation of monographs, etc.

In order to implement the "Development of draft agreement on uniform principles in the sphere of intellectual property rights" we analyzed multilateral international-legal agreements of nations similar by the subject of legal regulations, namely NAFTA Agreement, Andes Agreement, ASEAN Agreement; many existing multilateral and bilateral international obligations of SEA countries related to the subject of the agreement and developed the Agreement adopted by the High-Level Group.
In order to fulfill the contract "Аnalytical note on the Republic of Kazakhstan legislation in the sphere of intellectual property rights in comparison with provisions of the TRIPS Agreement" we carried out an item-by-item analysis of the TRIPS Agreement versus 12 legislative acts of the Republic of Kazakhstan and as a result of which prepared a report on NIR implementation including conclusions and recommendations.

IX. Other relevant matters


1.Classification is allotting one or more classification symbols (e.g., IPC symbols) to a patent application, either before or during search and examination, which symbols are then published with the patent application.


2.Preclassification is allotting an initial broad classification symbol (e.g., IPC class or subclass, or administrative unit) to a patent application, using human or automated means for internal administrative purposes (e.g., routing an application to the appropriate examiner).  Usually preclassification is applied by the administration of an office.


3.Reclassification is the reconsideration and usually the replacement of one or more previously allotted classification symbols to a patent document, following a revision and the entry into force of a new version of the Classification system (e.g., the IPC).  The new symbols are available on patent databases.